Everyday essentials. Right where people need them.
Locally operated snacks, drinks, and everyday necessities for care communities, starting with a no-cost facility pilot.
Request a no-cost pilot Printable overview for your team
We install, stock, and maintain it. Your facility provides an agreed location and access.
“No-cost pilot” refers to the agreed facility placement arrangement. Products are purchased separately by customers. Placement, equipment, product selection, and pilot terms are confirmed before installation.
Illustrative setup
Staff break room
Drinks, quick snacks, and a phone cable for a long shift, in the room staff already use for breaks.
Family lounge
A drink or a snack during a visit, for family and residents, without leaving the building.
Essentials shelf
Near an entrance or hallway: water, travel-size personal items, and chargers for things people forgot to bring.
In every setting, placement depends on floor space, a nearby outlet, and agreed access. One contact handles restocking and machine help.
Less work for your facility
The station should not become another thing your staff manages. Here is the split we propose for a pilot.
We handle
- The agreed installation of the station
- Choosing and stocking products, within any limits you set
- Restocking on a schedule agreed with you
- Cleaning, maintenance, and repairs
- Refunds and problem reports from customers at the machine
- One contact for restocking and machine help
Your facility provides
- An agreed location with floor space for one station
- A standard electrical outlet nearby
- Access for restocking and service during agreed hours
- Any product restrictions, such as items to leave out
- A point of contact for the pilot
Settled in writing before installation
A website cannot set the terms. A written pilot agreement covers:
- Who owns the equipment and inventory
- Installation, removal, and restoring the space
- Electricity, connectivity, and access
- Restocking and maintenance
- Product restrictions
- Any commission, and how it is calculated
- How long the pilot runs and how it ends
- Refunds, damage, and insurance
How the pilot works
Start with one agreed placement and a small shelf-stable assortment.
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Agree on placement
We look at the space with you and agree on the spot, the outlet, access hours, and anything to leave off the shelves.
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Install
We deliver and set up the station in the agreed spot and stock it with a starting assortment.
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Restock and review
We restock and maintain it. Together we review what sells, what to change, and whether to continue.
What you have before anything is installed
- A proposed placement
- Where the station would go, and what it needs from the space.
- A stocking arrangement
- A starting product mix, with your restrictions written in.
- A support contact
- Who to call about restocking, a broken machine, or a refund.
How a pilot ends: the facility decides whether to continue. If it does not, we remove the equipment as the agreement sets out.
What can be stocked
Snacks, drinks, and small everyday essentials. Pick a setting and a few needs to see an example mix.
See what fits
Staff break room. For staff on a break, including shifts when other food options are closed. Single-serve snacks and canned drinks that are easy to grab on a short break. Water, unsweetened drinks, and simpler snacks sit beside the usual options. Common phone cables and a charger for long shifts or long visits.
Illustrative example
- Granola barQuick snacks
- Bottled waterBetter-for-you choices
- USB-C cableCharging accessories
- PretzelsQuick snacks
- Sparkling waterBetter-for-you choices
- Wall chargerCharging accessories
- Cheese crackersQuick snacks
- Unsweetened teaBetter-for-you choices
- Power bankCharging accessories
- Trail mixQuick snacks
- Roasted nutsBetter-for-you choices
- Wired earbudsCharging accessories
Showing the staff break room example. The full list of example items is in the FAQ, under “How do you choose what to stock?”
Product images and assortments are illustrative. Availability varies by location.
Product availability is not a recommendation for any resident’s dietary needs. Follow facility guidance and check product labeling.
“Better-for-you” is a shelf grouping, such as water or unsweetened drinks, not a health claim.
Practical questions
Payments, access, maintenance, product selection, and pilot terms. Something missing? Ask in the pilot request.
What does “no-cost pilot” mean?
It describes the facility arrangement: the facility is not charged for the station, its installation, or the products stocked in it. Customers pay for what they buy. The written pilot agreement confirms the details before anything is installed.
Who pays for the products?
The person buying them, whether that is a staff member, a visitor, or a resident, at the time of purchase. The facility does not buy inventory.
What space, power, and access do you need?
Floor space for one station, a standard outlet nearby, and access during agreed hours for restocking and service. We confirm measurements and the exact spot during the site visit.
Who restocks and maintains the station?
We do: restocking, cleaning, maintenance, and repairs. Your staff should not need to handle stock, money, or repairs.
Can we restrict certain products?
Yes. Tell us which items or categories to leave out, and the restriction is written into the pilot agreement. This does not replace your own dietary or allergen procedures.
How do you choose what to stock?
We start with a small shelf-stable assortment that fits the setting, then adjust based on what sells and what you tell us. The example items on this page are illustrative:
Quick snacks: Granola bar, pretzels, cheese crackers, trail mix, mini cookies, chocolate bar, canned soda, iced coffee, juice box. Better-for-you choices: Bottled water, sparkling water, unsweetened tea, dried fruit, roasted nuts, whole-grain crackers, fruit cup. Personal essentials: Travel toothbrush, pocket tissues, facial wipes, lip balm, hand lotion, hair ties, comb. Charging accessories: USB-C cable, micro-usb cable, wall charger, power bank, wired earbuds.
What if a machine takes money and does not vend?
The customer can use Machine help & refunds or the contact details on the machine. We handle the refund; it does not go through facility staff.
Is there a commission for the facility?
Any revenue arrangement is discussed directly and written into the pilot agreement. We do not advertise a set commission.
How does the pilot end?
At the end of the agreed term, the facility decides whether to continue. If it does not, we remove the equipment as the agreement sets out.
Who runs this
Preflight Provisions is a small, locally operated service run by Joseph Reyna, based in Austin, Texas. Now considering pilot locations in the Austin area.
Provisions are the everyday things a place should have on hand. We are starting with snack, drink, and essentials stations in care communities, one agreed placement at a time. Our operating process coordinates placement, assortment planning, restocking, and issue reporting around each location.
Request a no‑cost pilot
- What you are asking for
- A conversation about a possible pilot at your facility.
- What happens next
- We reply by email to arrange a short call or a look at the space.
- Does this commit you?
- No. Sending this request does not commit your facility to anything. A pilot starts only after both sides sign a written agreement.
- If the form does not work
- Email [email protected].